Office Coordinator

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Job Title: Office CoordinatorPosition SummaryThe Office Coordinator is responsible for supporting the HR Manager in handling daily office operations, including administrative tasks, meeting coordination, and HR-related support. This role plays a key part in ensuring a smooth, organized, and efficient office environment, while also assisting in HR processes such as recruitment, onboarding, and performance data coordination.Key Responsibilities1. Administrative OperationsManage front desk duties including visitor reception, call handling, courier/mail management, and general inquiries.Monitor and manage inventory of office supplies, consumables, work uniforms, PPE, and packaging materials to ensure timely procurement and cost efficiency.Assist with implementation of basic office security measures and respond to minor safety or security issues.Maintain and update administrative records and documentation.Assist with logistics for company-wide events and day-to-day office activities. 2. Meeting & Coordination SupportAssist with scheduling and coordination of internal meetings, including room bookings, material preparation, and attendance follow-up.Take accurate meeting minutes, organize and archive them, and follow up on action items with relevant stakeholders.Support execution of staff activities, training sessions, and major company events.Facilitate smooth communication between departments as needed. 3. Human Resources AssistanceAssist with recruitment tasks such as job postings, interview scheduling, candidate communication, and on-site interview coordination.Support onboarding and offboarding processes by preparing relevant materials and coordinating necessary arrangements.Assist with the organization and logistics of staff training sessions.Collect and organize data related to performance reviews; support consolidation and archiving of appraisal outcomes.Help update employee records and manage HR administrative files.Carry out other HR-related tasks as assigned by the HR & Administration Manager. Other related works arranged by company.Qualifications and RequirementsPrevious experience in office administration or HR support roles is preferred.Strong communication and interpersonal skills with a professional and service-oriented attitude.Detail-oriented, well-organized, and capable of managing multiple tasks efficiently.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Friendly and approachable personality, able to work collaboratively across departments.Ability to work in a fast-paced environment with basic understanding of office systems and internal coordination processes.Fluent in both Mandarin and English, with strong verbal and written communication in both languages.Must hold a valid work visa or be legally eligible to work in New Zealand. Apply directly through SEEK – Click the "Apply Now" button to submit your resume and cover letter. Only shortlisted candidates will be contacted. https://www.seek.co.nz/job/85359692?ref=direct-share-cm-ui；